The Annual General Meeting 2020

Welcome to  Componenta's Annual General Meeting, held at Technopolis Aviapolis meeting room Akropolis, at the address Teknobulevardi 3-5, 01530 Vantaa, on Thursday 16 April 2020, at 9.00 EET. The reception of persons who have registered for the meeting will commence at 8.30 EET.

A shareholder, who is registered in the shareholders’ register of the company and who wants to participate in the General Meeting, shall register for the meeting no later than 13 April 2020 at 16.00 EET. The registration to the AGM has begun on Tuesday 17 March 2020. The link to the registration can be found below in “You can register to AGM here”. 

Changes to the arrangements of Annual General Meeting due to the coronavirus

Componenta is following the corona pandemic closely and will update its guidelines and safety measures accordingly. Componenta respectfully asks shareholders to follow and comply with all official guidelines and recommendations when assessing whether to attend the Annual General Meeting in person. Instead of attending the meeting in person, Componenta recommends that shareholders utilize the remote access webcast and proxy service offered by Componenta. 

The following precautionary measures are taken to avoid risks at the Annual General Meeting:

• Shareholders may exercise their voting rights by using the proxy service provided by Componenta (find instructions below “Power of Attorney”)
• Componenta offers its shareholders an opportunity to follow the AGM remotely (find instructions below “Webcast of the AGM”)
• Participation of members of the Board of Directors and the Corporate Executive Team is limited to a minimum
• The presentations have been abbreviated
• CEO’s Review will be made available in full at the company website after the meeting
• Nominees to the Board of Directors will be presented through the meeting material
• Seats in the meeting rooms will be spaced apart and special attention is paid to hygiene
• Arrangements will be made to keep a large number of people from meeting  with each other when arriving or leaving the meeting
• Hand sanitiser will be available
• There will be no catering at the meeting
• No material will be handed out during the meeting.


Webcast of the AGM
Shareholders have the opportunity to follow the AGM remotely instead of attending in person. Shareholders who are natural persons can order a personal link to the AGM by 16 April 2020 at 8.00 EET. Ordering the link requires identification with a personal bank identifier or mobile certificate. Owners of nominee-registered shares cannot order the video link. Shareholders following the meeting remotely are not considered to attend the Annual General Meeting and cannot speak or vote remotely. The language of the meeting will be Finnish.

 Order remote access link >

Power of attorney
In order to exercise their voting rights, shareholders can authorise a person to represent themselves and to exercise their voting rights at the meeting. To minimise the number of people attending the meeting, we recommend using the opportunity to authorise Attorney Erik Stenman (Borenius Attorneys Ltd), or a person authorised by him, to represent and exercise voting rights at the meeting.
Shareholder should make sure that their proxy form is delivered soonest either via email at ir.componenta@componenta.com or by letter to Componenta Oyj / General Meeting, Teknobulevardi 7, FI-01530 Vantaa, Finland. Proxy documents should be delivered before the last date for registration, by 13 April 2020 at 16.00 EET.    

Proxy form (including instructions on how to vote):

Componenta Corporation power of attorney Erik Stenman
Componenta Corporation power of attorney with voting instructions

Registration to the Annual General Meeting

Each shareholder, who is registered on 2 April 2020 (the record date of the General Meeting) in the shareholders’ register of the company held by Euroclear Finland Ltd., has the right to participate in the General Meeting. A shareholder, whose shares are registered on his/her personal Finnish book-entry account, is registered in the shareholders’ register of the company. 

Changes in shareholdings occurring after the record date of the General Meeting shall not affect the right to attend the General Meeting or the number of votes of the shareholder. 

A shareholder, who is registered in the shareholders’ register of the company and who wants to participate in the General Meeting, shall register for the meeting no later than 13 April 2020 at 16.00 EET by giving a prior notice of participation, which shall be received by the company no later than on above-mentioned time and date. 

You can register to the AGM here:  

Registration to annual general meeting

You can also register:
- via email: ir.componenta@componenta.com; 
- by telephone +358 10 403 2202 on weekdays between 9 and 16 (EET); or 
- by regular mail to Componenta Corporation / Pia Juntunen, Teknobulevardi 7, FI-01530 Vantaa. 

Holders of nominee-registered shares are requested to follow the instructions in the Notice to the AGM.

In connection with the registration a shareholder shall notify their name, personal identification number (social security number) and telephone number and also the name of possible assistant or proxy representative, as well as the personal identification number (social security number) of the proxy representative. The personal data given to Componenta Corporation by the shareholders is used only in connection with the General Meeting and with the processing of related registrations. 

Possible proxy documents should be delivered in originals to Componenta Corporation at address Teknobulevardi 7, FI-01530 Vantaa, before the last date for registration. 

Those shareholders who have already registered for the meeting and do not wish to attend the meeting nor use the proxy service are encouraged to cancel their prior notice of attendance as soon as possible. Cancel your notice of attendance by telephone to the number +358 10 403 2202 on weekdays between 9 and 16 (EET), or by email to ir.componenta@componenta.com.

Notice to the AGM and related material

The Notice to the Annual General Meeting in full and other AGM related  documents are published below. The Annual Report of Componenta Corporation includes the Financial Statements, the report of the Board of Directors and the Auditor's Report.

• Notice to the AGM
• Proposals of the Board of Directors and the Shareholders' Nomination Board to the AGM
• Election of members of the Board of Directors
• Componenta Corporation Remuneration Policy
•  Financial Statements Release 2019 (28 February 2020)
•  Annual Review 2019
•  Privacy Notice